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Posting Title: CHIEF OF SECTION, LOGISTICS, P5
Job Code Title: CHIEF OF SECTION, LOGISTICS
Department/Office: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo
Duty Station: GOMA
Posting Period: 08 June 2020 - 22 June 2020
Job Opening Number: 20-Logistics and Supply Chain-MONUSCO-134591-F-Goma (M)
Staffing Exercise N/A
Org. Setting and Reporting
The United Nations Organization Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) was established by the Security Council in its resolution 1925 (2010) and is mandated to help the Security Council achieve the overall objective of advancing peace and security in the Democratic Republic of the Congo.
This position is located in the Mission Support Center (MSC), MONUSCO. The incumbent will be based in Goma, DRC and will report to the Chief of Operations and Resources Management.
Within delegated authority, the Chief of Section, Logistics will be responsible for the following duties:
•Under increased Mission Delegation of Authority levels, exercise strategic coordination, managerial and supervisory control over all logistics coordination required by the mission, which is a large and complex operation.
•Conduct critical information/data analysis related to all aspects of the Mission Support Division (MSD) operations and provides consolidated Management Reports to Senior Management.
•Develop, prepare, coordinate and monitor overall logistic support plans including logistics forecasting, supply schedules, priorities or requirements, and resolution of urgent, complex operational needs.
•Formulate strategies and responsible for the operations and the application of these strategies to ensure the unhindered flow of products and services to the end users.
•Review relevant documents and reports, identify logistics problems and issues to be addressed and initiate corrective actions. Liaise with relevant parties ensuring follow-up actions undertaken.
•Ensure adequate logistics support to military, police, security and substantive components of the mission, and consider and approve cooperation and provision of logistics support to other UN AFPs and stakeholders operating in the mission area.
•Produce/Review required SOPs, policy guidance, KPI's and instructions etc. in all areas of logistics support and related fields.
•Develop logistical and support plans for current operations and logistics contingency plans.
•Prepare plans for liquidation and downsizing.
•Develop and execute tools and methodologies to enable effective implementation of logistic plans.
•Supervise Section budget, its preparation and execution. Act as a Certifying Officer.
•Monitor and coordinate all multi-functional logistic requirements between UN HQ and the Mission including but not limited to Uniformed (Military and Police) Personnel configurations, unit requirements, skill sets and contingent owned equipment (COE) needs.
•Work closely with the Supply Chain Management (SCM) and Service Delivery (SD) pillars, Sections’ Chiefs, Operations Support Managers (OSMs), Uniformed, Security and Substantive Components in the development of guidance and procedures for logistics support.
•Act as the principal liaison between the mission’s components and Headquarters staff for logistics matters and coordinates day to day support of logistics operations.
•Brief on a daily basis on the ongoing operation/requests and field situation.
•Ensure that logistics requirements take account of gender-specific needs.
•Advises the Mission Leadership Team and Senior Management on logistics operations, structures and staffing levels to ensure that they are at all times adequate to meet the requirements of the logistics strategy.
•Provide support and guidance to the Operations Support Managers (OSMs) on the full range of MSD mandated activities.
•Regularly lead logistics reconnaissance missions to various locations in the field in order to monitor the logistics support.
•Organize and chair logistics meetings.
•Develop a training program for logistics staff in coordination with the military and police components and the various administration sections.
•Manage staff effectively, establish and coordinate individual annual work plans and set work standards; Evaluate staff performance; Interview/evaluate candidates for job openings.
•Develop strategies for the administrative activities of the Section and ensures availability of adequate human and financial resources;
•In cooperation with other offices of the Mission, plan and forecast the personnel, financial and logistical requirements of the Section;
•Perform other related duties as required.
PROFESSIONALISM: Knowledge of logistics operations and practices; Ability to develop logistics plans, policies, procedures and new strategies; Ability to conduct information and data analysis and reporting on complex operational and cross-cutting matters involving several Departments/Sections; Proven experience with managing a geographically dispersed team and familiarity with the planning and forecasting of personnel, financial and logistical requirements of a Department/Section; Ability to provide technical and procedural advice in a broad range of logistics areas; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
MANAGING PERFORMANCE: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Advanced university degree (Master’s degree or equivalent) in logistics, business administration, management, engineering, or related field. A first-level university degree in similar fields or in areas such as transport operations/management, supply chain management, etc. in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of ten (10) years of progressively responsible experience in land or air transport, logistics operations in military, commercial or international organization, or related areas is required
Three (3) years of field experience in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds and programmes) or similar large international organization or non-governmental organization, in a conflict or post conflict environment is desirable.
Experience with managing a geographically dispersed team and familiarity with the planning and forecasting of personnel, financial and logistical requirements of a Department/Section is desirable.
English and French are the two working languages of the United Nations Secretariat. For the position advertised fluency in English (both oral and written) is required. Working knowledge of French is desirable.
Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.
This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Link to apply : https://careers.un.org/lbw/jobdetail.aspx?id=134591&Lang=en-US